How do I graduate?

How do I graduate?

What is a Graduation Application?

What does the Graduation Application fee cover and can I get it waived?

I submitted my Graduation Application. Now what?

I have already submitted my Graduation Application but want to make changes to my declared major, concentration, or minor. Is this allowed?

I am planning on taking courses outside of UC Merced in my final semester. Is there anything I should know?

I have filed my Graduation Application but I have an incomplete 'I' grade on my record. What should I do?

What name can I use on my diploma?

How do I receive Honors at graduation?

How do I receive Honors at Commencement?

What is the difference between Commencement and graduation?

Can I participate in Commencement?

When will I get my diploma?

My diploma may have been lost in the mail. How do I obtain a duplicate copy?

How do I order my final transcripts?

What is the difference between a transcript and diploma?

The Office of the Registrar hasn't posted my degree. How do I prove I am done with school?

I filed my Graduation Application for one term, but changed my mind. What do I do?

I did not successfully complete a course my last semester. What do I do?

 

How do I graduate?

First, check your MyAudit and make sure that you are registered in all the courses you need to complete your degree in the term you are filing. Second, fill out a Graduation Application by the appropriate deadline. You will then be notified by the Office of the Registrar that your Graduation Application has been received. 

Undergraduate Graduation Application (online)

Graduate Graduation Application form (paper)

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What is a Graduation Application?

Students expecting to complete work for their degree must declare their intent to earn this degree and graduate. This is done by submitting a Graduation Application. Graduation application filing periods are below. Late graduation applications are not accepted.

Spring: September 16 - February 15

Summer: September 16 - June 15

Fall: February 16 - September 15

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What does the Graduation Application fee cover and can I get it waived?

The mandatory $30.00 Graduation Application fee supports the purchase of your diploma, diploma cover, and diploma mailing. This fee cannot be waived. 

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I submitted my Graduation Application. Now what?

Undergraduate Students: After your final semester has begun, according to the term you elected on your graduation application, your advisor will begin to review your MyAudit record to ensure your final degree requirements are in progress and will be met upon successful completion of your coursework. Once this preliminary review is complete, you will be notified by your advisor or the Office of the Registrar as to the status of your graduation application. After final grades are received for your last term, the Office of the Registrar will begin the final review.

Graduate Students: Before a graduate degree can be conferred, candidates must have been advanced to candidacy and completed the master’s thesis or doctoral dissertation and any required comprehensive or oral examinations. For assistance, go to the Graduate Division office.

I have already submitted my Graduation Application but want to make changes to my declared major, concentration, or minor. Is this allowed?

No, it is not possible to change or declare a major/concentration/minor after you have filed to graduate. In fact, except under unusual circumstances, no changes of major/concentration/minor are permitted after a student has attained senior standing (90 units). However, a removal of a previously declared minor is allowed. To remove a minor, email registrar@ucmerced.edu and indicate you would like to remove your minor. 

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I am planning on taking courses outside of UC Merced in my final semester. Is there anything I should know?

Any time you take courses at another institution it is important to first talk with your advisor to make sure the courses are transferrable and will meet your outstanding requirements. Final official transcripts should be received no later than the deadlines listed below. Failure to do so will result in your need to re-file for a later term.

Spring - June 15th

Summer - September 15th

Fall - February 15th

For example, if you are taking your last course at Merced College this summer and have filed your Graduation Application for summer, then the Office of the Registrar needs your final Merced College transcripts no later than September 15.

There is more information about how and when to Refile below.

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I have filed my Graduation Application but still have a Incomplete 'I' grade on my record. What should I do?

If you have an incomplete 'I' grade on your record and it is for a course that is required for your degree, your degree cannot be conferred until that course is successfully completed (according to your Graduation Application clearance). If the course is not successfully completed and the grade is not updated by the deadlines listed below, you will be required to re-file a Graduation Application for a later term.

Spring - June 15th

Summer - September 15th

Fall - February 15th

For example, if you have an 'I' grade assigned for this spring semester, the final grade would need to be updated on your unofficial transcript by June 15.

If you have an incomplete 'I' grade on your record and it is for a course that is not required for your degree, your degree will be conferred. As an exception to the normal incomplete 'I' grade policy, the grade will not be converted to an F, NP, or U. However, you still have the option of removing the 'I' grade but have to do so within one year.

There is more information about how and when to Refile below.

More information about incomplete grades can be found here.

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What name can I use on my diploma?

The only variation allowed to your name on your diploma is full middle name or middle initial. Students are also allowed to include or exclude prefix or suffix. No other variations are allowed. Other variations, such as changes to first or last name, or the spelling of your first, middle, or last name require a formal name change. More information about the Name Change process and the documentation required can be found here. Although you diploma does not serve in an official function to verify degree completion, it may be used for official purposes by other entities. 

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How do I get Honors at graduation?

To be eligible for honors at graduation, a student must have completed a minimum of 50 semester units at the University of California, of which a minimum of 43 units must have been taken for a letter grade and a minimum of 30 units must have been completed at UC Merced. The grade point average achieved must rank in the top 2 percent of the student’s School for highest honors, the next 4 percent for high honors, and the next 10 percent for honors at graduation. The number of recipients eligible under these percentages shall be rounded up to the next higher integer.

More information about honors can be found in the honors section of the Office of the Registrar website at registrar.ucmerced.edu/honors

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How do I get Honors at Commencement?

The same criteria are used to establish Honors at Commencement. However, final grades have not yet been submitted for the spring term when Commencement occurs. Therefore, Honors at Commencement are not official or final and cannot be determined until all spring Graduation Applications have been reviewed.

More information about honors can be found in the honors section of the Office of the Registrar website at registrar.ucmerced.edu/honors

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What is the difference between Commencement and graduation?

UC Merced conducts its annual Commencement ceremony following the spring semester. Commencement celebrates the academic achievements of our undergraduate and graduate students. Participating in Commencement does not indicate confirmation that degree requirements have been fulfilled. Diplomas are not distributed at Commencement and degrees are not awarded until all requirements are completed. Again, participating in Commencement does not necessarily signify completion of the degree.

In other words, you must submit a Graduation Application to earn a degree and participate in Commencement. However, you can elect not to participate in Commencement. Commencement is a celebration of earning a degree.

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Can I participate in Commencement?

Each student may participate in only one Commencement ceremony as an undergraduate. Graduate students may participate in two ceremonies if a masters and doctoral degrees are conferred in separate years. Undergraduate may choose to participate in the Commencement ceremony if they completed their degree requirements in the prior fall, or if they have filed a Graduation Application for the spring, summer, or the next fall semester.

Students who file a Graduation Application in a fall semester may elect to participate in Commencement the spring prior to their completion date or the following spring after their degree has been awarded.

More information about commencement can be found at commencement.ucmerced.edu.

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When will I get my diploma?

Your diploma will be mailed to you 3-4 months after you have completed your final degree requirements. It will be mailed to your mailing address on file with UC Merced. It is important that you keep all addresses up to date with the University even after you graduate. To update your address, log into my.ucmerced.edu and select MyPersonalInformation.

To ensure you receive your diploma within the 3-4 month time frame verify you do not have any holds on your account. Any outstanding student account balance must be resolved and all loan/financial aid exit interviews must be completed before your diploma or transcript will be released.

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My diploma may have been lost in the mail. How do I obtain a duplicate copy?

Diplomas are mailed to students' mailing addresses on file at the time the diplomas are ordered. However, your diploma will be mailed instead to UC Merced and held until all outstanding student account balances have been resolved and all loan/financial aid exit interviews are complete. If your diploma was lost or destroyed, please email registrar@ucmerced.edu to initiate the reorder process.   

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How do I order my final transcript?

Information about how to obtain unofficial and order official transcripts can be found here. If you want your FINAL transcripts you need to make sure you elect one of the following options.

1. Before requesting your transcript you could verify your degree conferral. Your unofficial transcript, viewable at MyStudentRecord, will show your degree conferral. Degrees are normally conferred within eight weeks after the end of the term. Once your degree is conferred, your official transcript can be requested to prove you have earned a degree from UC Merced.

2. Through the National Student Clearinghouse you can elect to hold the transcript request until the degree is posted. When this option is selected, your transcript request will be held until all Graduation Applications for the term are reviewed and degrees conferred.  

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What is the difference between a transcript and diploma?

An official transcript is the most authoritative way to show your degree conferral and is a copy of your permanent academic record. Your final transcript will display your degree, major, concentration, minor, honors, and grades (where applicable).

A diploma is document that testifies you successfully completed your degree. It is usually displayed for personal or business use to recognize your achievement. Your diploma will display your major and honors (if earned).

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The Office of the Registrar hasn't posted my degree yet, how do I prove I am done with school?

Be patient. No news is good news! We will only contact you if there is a problem with your degree clearance. Contacting us to check on your degree conferral or diploma status could actually delay the process. In extreme situations, you can request a statement of completion here.

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I filed my Graduation Application for one term, but changed my mind or need to re-file for another term. What do I do?

If you have filed your Graduation Application for one term but will now be completing your degree requirements in another term, use this form to notify the Office of the Registrar. 

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I did not successfully complete a course my last semester. What do I do?

See the question above as the same rules apply. For example, if you planned to graduate in spring but did not successfully meet the requirements for your degree and want to take a summer course and switch to summer, simply use this form to notify the Office of the Registrar. Depending on the term you originally filed your Graduation Application for, you may run into barriers when trying to register for any following term. Only after you use this form to notify the Office of the Registrar will you be allowed to register for classes.

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