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Drop for Non-Payment

What Is It?

UC Merced's Drop for Non-Payment procedure is the administrative process by which students are disenrolled from classes when they do not pay their account balance owed to the university for an academic term.

Why Do We Do It?

The procedure is rooted in the university’s broader commitment to the concept of Student Success, consisting of "a collaboration and shared responsibility among students, faculty, staff, and administration." It is intended to ensure students are successful in fulfilling their financial obligation to the university, which in turn frees them to succeed in their educational journey. It does this by providing 1) clear and reasonable payment requirements and timelines, 2) personalized communication campaigns, 3) staff assistance in navigating complex decisions, and 4) safeguards against the incurring of unnecessary debt. 

Guiding Principles

The Drop for Non-Payment process is guided by the following principles:

  • Transparency
  • Dynamic Communication 
  • Student-Centered Timeline 
  • Responsibility for the Total Bill
  • Individuality
  • Minimal Administrative Workload
  • Nimbleness

Read the full text of the Drop for Non-Payment Philosophy and Principles statement here.

Changes Coming Spring 2019

  • Unpaid students will be dropped from classes approximately one week later than in prior terms, allowing more time to interact with campus offices after returning from the winter break
  • A student's total balance for the term, which includes fees related to housing and health insurance, will now be used in the drop criteria, not just the registration fees as was previous practice. This move to a "total bill" provides greater transparency in determining a student's outstanding financial obligation to the university
  • Students will be given the option of receiving text message reminders about important deadlines and requirements
  • Campus offices will redouble efforts to engage proactively with affected students prior to the day of course drops
  • This webpage will be used as a central location for sharing the rationale, logistics, and key dates of the process 

Spring 2019 Process Timeline

January 10 Student Business Services (SBS) sends payment reminder email, includes text message opt-in
January 15 Registrar's Office sends payment reminder email/text one day before Spring Payment Deadline
January 16 Spring Payment Deadline (end of day, 11:59pm)
January 17 Registrar's Office sends follow-up email/text to students with outstanding bills; SBS places late fees on accounts
January 18-20 SBS, Financial Aid, and Housing do further outreach to unpaid students
January 22 Spring 2019 instruction begins; Registrar's Office sends final warning email/text to unpaid students one day before course drops
January 23 Registrar's Office drops any remaining unpaid students from Spring 2019 classes and places registration holds on accounts
January 28 Last day to add a class online via UC Merced Portal
January 29 SBS places Accounts Receivable holds on accounts
February 11 Last day to add class with Add form and instructor signature

How to Avoid Being Dropped

There are a number of options at your disposal:

  1. Make a Payment

    • Online: In your UCM Student Portal, click on the myBill link, then select "Make a Payment." Pay with electronic check (using bank account information) or credit card

    • In Person: Pay with cash or check at the Campus Cashiering walk-up window in the Kolligian Library lobby 

  2. Enroll in the Deferred Payment Plan (DPP) and Pay the First Installment

  • If your account balance exceeds $500, enroll in DPP via MyBill. As part of the enrollment process, you will be required to pay the first DPP installment (25% of the overall balance) plus the $40 DPP participation fee. Prior term balance must be paid in full to be eligible for enrollment. See Deferred Payment Plan and Fee Deadlines for more information
  1. Check the Status of Your Financial Aid
  • If your authorized aid is less than expected, review your checklist to ensure you have completed all Financial Aid requirements. Contact the Students First Center for assistance only after reviewing your checklist and completing any outstanding items

Start off the next semester stress-free! We strongly recommend that you ensure your financial arrangements are in order for the upcoming semester before leaving campus for winter and summer breaks.

Videos to Help You

Video: How to Navigate myBill

Video: The Deferred Payment Plan

What to Do If You Have Been Dropped

  • Don't delay - Take action right away
  • To remove the registration hold, arrange payment, and re-register for classes, contact the Students First Center (SFC):
    • In Person: Walk-up window in the Kolligian Library lobby (Use the Web Check-in feature instead of standing in line)
    • Phone: 209-228-7178
    • Email: Use the Contact Us form
  • Keep in mind SFC response times can be longer than usual during peak periods at the start of term
  • If you have been dropped for non-payment and no longer plan to attend UC Merced for the semester in question, you must still complete the process of applying for an Educational Leave or withdrawing from the university. If no action is taken, your student record will be deactivated after the Add/Drop deadline for the term and you will be required to complete the Reinstatement process to enroll in future semesters.       

FAQs

What charges make up my Total Bill and are included in the drop criteria?

The Total Bill is a comprehensive summary of all charges for the term posted to your student account by the fee payment deadline. These charges generally include (but are not limited to) tuition, registration fees, housing, health insurance, Orientation fees, bookstore purchases, and course material fees. 

If I'm dropped for non-payment, will all my fees be reversed?

You can expect to receive a 100% reversal on all charges related to tuition and registration fees for a term. Fee reversals for Housing, Health Insurance, and other services follow separate criteria. Contact each office directly for more information on their practices.     

How do I know if I have enough Financial Aid?

The Office of Financial Aid has created the Undergraduate Direct Costs Worksheet in order for you to calculate your estimated direct costs. Note: this worksheet calculates an estimation only.

Do I keep my spot in classes after being dropped for non-payment?

No, your course registrations are canceled entirely, and the seats are made available to other students. After arranging payment and clearing your registration hold, you will need to register from scratch, depending on course availability at that time.