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Supporting the Academic Mission

Fall 2020 End of Term Information

Although the Registrar's Office is not physically open, we are still responding to emails, inquires, and cases. You can contact us by phone or email for assistance with inquiries related to grades, GPAs, academic standing, verifications, or degree conferral. This page includes an anticipated schedule of academic events for the fall 2020 semester and information for self-service resources. *Note* This page is subject to updates. 

Please contact us at registrar@ucmerced.edu or by phone at 209.228.7178 if you have any questions. Note that responses will be delayed to email and voicemail throughout the Winter Break Campus Closure Dates of December 24 to January 1.

Information for Instructors      Information for Students


Important Dates

Tuesday, December 22 - Final grades due by noon.
Wednesday, December 23 through Friday, January 1 - Winter Break Campus Closure. Very limited staff. Delayed response times.
Monday, December 28 -  GPAs and Academic Standing available on MyStudentRecord 
Monday, December 28 - Standing Notifications 
Monday, January 4 - Fall 2020 end of term processing resumes and degree conferral begins.


Instructors

Fall 2020 Grade Modes - For the Fall 2020 term, the Academic Senate approved a policy that would allow a pass/no pass option for all undergraduate courses and a satisfactory/unsatisfactory option for graduate courses. Review this information and if you still have questions contact the Office of the Registrar for assistance. Instructors may view the student grade modality choice within CatCourses in the Mid/Final Grade tool. 

Grade Changes - Make changes to submitted grades in CatCourses up to the deadline of Tuesday, December 22 at noon. After the grade submission deadline, use the grade change e-form. Your student will receive an e-mail confirmation once the change is processed. 


Students

GPAs and Academic Standing - Your initial GPA will be available for review after the Office of the Registrar releases submitted grades to transcripts. Keep in mind that final GPAs and academic standings will not be available until December 28. Listed below are processes that will be delayed due to the campus closure.
 
Course Repeats - Course repetition exclusions will be applied to academic records before academic standing is calculated. More information about course repetition is available in the University Catalog.  
 
Grade Changes - Contact your course instructor if the grade on your unofficial transcript for the term is incorrect. You will receive an e-mail confirmation if a grade change is applied to your student record.
 
Academic standing - You may review your standing on your unofficial transcript. Students who are subject to academic dismissal or placed on academic probation will be sent an e-mail notification on Monday, December 28. Please review the e-mail notification carefully and review the information below to ensure that you do not miss this important message. 
 

Notification E-mails - Outlook's Focused Inbox and Clutter features may keep important academic standing messages from arriving in your UC Merced Inbox folder. Use the information below to search for this notification. 

E-mail Subject Lines: Search ALL FOLDERS for the subject lines below.

"Academic Standing: Academic Probation"   
"Academic Standing: Academic Dismissal"
"Academic Standing: Subject to Academic Dismissal"

From: E-mail senders vary by Academic School. Search ALL FOLDERS for e-mails from the following e-mail addresses based on your major.

Undeclared students: bac@ucmerced.edu
SSHA students: ssha.advising@ucmerced.edu
SOE students: lzubke@ucmerced.edu 
SNS students: nsstudentservices@ucmerced.edu 

Transcripts and Verifications 

Official Transcripts -  Orders with the processing option of "hold for grades" will be created by end of the day on Wednesday, January 6. You may opt-in to transcript status messages during the order process or you may check your status on this site - have your order number and the e-mail address you used on the order ready.

Unofficial Transcripts - Your unofficial transcript will remain available for your review 24/7 through MyStudentRecord. Keep in mind that multiple end of term processes that may have an influence on your GPA or academic standing may be delayed due to the campus closure. 

Verifications - To confirm your registration for spring 2021 we encourage you to use the web option available through your portal (Select 'MyStudentRecord;' and 'Access National Student Clearinghouse for Enrollment Verifications.') or use your unofficial transcript. 

Fall 2020 Degree Conferral

Degree conferral for fall 2020 candidates will begin in January after the final GPA calculation is complete. More information about the degree conferral and diploma timeline is available here: https://registrar.ucmerced.edu/policies/graduation.