This webpage lists all service adjustments that the Office of the Registrar has made as a result of COVID-19. The Office of the Registrar is not offering in-person services at this time. If a service is not listed on this page, the normal process and policy apply. Please see the topics designated page on this website for more information.
Although the Registrar's Office is not physically open, we are still responding to emails, inquires and cases. You can email firstname.lastname@example.org with any questions or call us at (209) 228-7178.
For information on the campus response to the COVID-19 outbreak, please visit the Emergency Preparedness website.
Student Academic Records
- Verifications: Free on-demand enrollment verifications remain available through UC Merced's servicer (National Student Clearinghouse). If this verification does not fit your needs, please contact email@example.com. More information about verifications available on our Verifications page (under the Services tab).
- Transcripts: Since the campus has been closed, the Office of the Registrar is only offering electronic transcript services, including PDF delivery and PDF delivery through the Electronic Transcript Exchange Network. In-person transcripts are not available for pick up at the Students First Center at this time.
- Transfer Credit: Continuing students and Reinstatement Applicants are recommended to have their official transcripts sent directly to the Office of the Registrar (firstname.lastname@example.org) electronically if the school offers electronic delivery methods. More information on the transfer courses page.
Student Form Processing
Paper-based forms (fillable PDFs) should be downloaded and filled out by the student. You can send the form for approval via your @ucmerced.edu email address. More information regarding the process for each form can be found on the forms website.
Pass/No Pass Grading
In accordance with the Emergency Course Continuity (ECC) Policy passed by the Senate, students may elect the P/NP grade option through the last day of Spring 2020 instruction (Friday, May 8). Changing the grade option for a course is a big deal. The consequences may follow a student throughout their career as subsequent programs, including those outside of our own institution, may require that coursework be taken for a letter grade. Students must consider the big picture when making this choice.
- All general assignment classrooms are locked. If any instructors (assuming they are designated employees and are authorized to be on campus) need to access classrooms and use the technology for producing online teaching material, please contact email@example.com.
- Many of our business processes are paper-based. Be aware that students may be contacting you for approval to withdraw from your Spring 2020 course (deadline April 7) or add into your Fall 2020 course (registration beings April 6). A physical signature is not required. Approval can be granted by noting your approval via your @ucmerced.edu email address.
We are not accepting room reservation requests in the Astra scheduling system for any new events occurring prior to April 20, 2020 in compliance with university guidelines.
UC Residency Policy and COVID-19 Guidance
Effective March 12, 2020: In an effort to mitigate the impact these extenuating circumstances have on students, UCOP is issuing the following temporary guidance for UC students in the process of fulfilling UC Residency Physical Presence and Intent Requirements and who have become ill, who need to care for someone who is ill, and/or who need to leave California as a result of the COVID-19 emergency:
- Physical Presence – An Out of State Absence exceeding the six week allowed by the current policy will be evaluated on a case by case basis according to the student’s respective campus curtailments supporting the link of their absence to the COVID-19 emergency.
- Intent – Students unable to secure required Government Indicia e.g. California Driver’s License or ID, due to reduced or delayed agency services and absences will be evaluated on a case by case basis where the link to the delay can be tied to the COVID-19 emergency.
Veterans Post-9/11 GI Bill Benefits
Student Veterans will continue to receive their GI Bill benefits under S. 3503, which President Trump signed into law March 21. The law enables VA to continue providing the same level of education benefits to students having to take courses online due to the coronavirus (COVID-19) outbreak. The law gives VA temporary authority to continue GI Bill payments uninterrupted in the event of national emergencies. This allows for continued payment of benefits even if the program has changed from resident training to online training. Students receiving GI Bill benefits are not required to take any action.