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Supporting the Academic Mission

Service Adjustments

Last updated September 10, 2020.

This webpage lists all service adjustments that the Office of the Registrar has made as a result of COVID-19. The Office of the Registrar is not offering in-person services at this time. If a service is not listed on this page, the normal process and policy apply. Please see the topics designated page on this website for more information.

Although the Registrar's Office is not physically open, we are still responding to emails, inquires and cases. You can email registrar@ucmerced.edu with any questions or call us at (209) 228-7178. 

For information on the campus response to the COVID-19 outbreak, please visit the Emergency Preparedness website

Student Academic Records

  • Verifications: Free on-demand enrollment verifications remain available through UC Merced's servicer (National Student Clearinghouse). If this verification does not fit your needs, please contact registrar@ucmerced.edu. More information about verifications available on our Verifications page (under the Services tab). 
  • Transcripts: Since the campus has been closed, the Office of the Registrar is offering electronic transcript services, including PDF delivery and PDF delivery through the Electronic Transcript Exchange Network.  We are also providing paper transcripts sent via standard mail. Express mail and in-person transcripts are not available for pick up at the Students First Center at this time.
  • Transfer Credit: Continuing students and Reinstatement Applicants are recommended to have their official transcripts sent directly to the Office of the Registrar (registrar@ucmerced.edu) electronically if the school offers electronic delivery methods. More information on the transfer courses page

Student Form Processing

Paper-based forms (fillable PDFs) should be downloaded and filled out by the student. You can send the form for approval via your @ucmerced.edu email address. More information regarding the process for each form can be found on the forms website

Grade Options

In accordance with the Emergency Course Continuity (ECC) Policy the Academic Senate recently approved a policy that would allow a pass/no pass option for all undergraduate courses and a satisfactory/unsatisfactory option for graduate courses. The campus is finalizing guidance for students considering this option, including implications for degree progress and admission to graduate school. More information is available here. Note: P/NP and S/U grades will not translate into a GPA. 

Faculty Resources

  • All general assignment classrooms are locked. If any instructors (assuming they are designated employees and are authorized to be on campus) need to access classrooms and use the technology for producing online teaching material, please contact registrar@ucmerced.edu
  • Many of our business processes are paper-based. Be aware that students may be contacting you for approval to withdraw from your Spring 2020 course (deadline April 7) or add into your Fall 2020 course (registration beings April 6). A physical signature is not required. Approval can be granted by noting your approval via your @ucmerced.edu email address.
  • The deadline to submit Spring 2020 grades has ben extended until Tuesday, May 26 at noon. 

Event Scheduling

Until further notice, we are not accepting room reservation requests for events. University leadership is in consultation with county and health officials to make informed decisions regarding next steps for campus events and gatherings.

UC Residency Policy and COVID-19 Guidance

Effective March 12, 2020: In an effort to mitigate the impact these extenuating circumstances have on students, UCOP is issuing the following temporary guidance for UC students in the process of fulfilling UC Residency Physical Presence and Intent Requirements and who have become ill, who need to care for someone who is ill, and/or who need to leave California as a result of the COVID-19 emergency:

  • Physical Presence – An Out of State Absence exceeding the six week allowed by the current policy will be evaluated on a case by case basis according to the student’s respective campus curtailments supporting the link of their absence to the COVID-19 emergency.
  • Intent – Students unable to secure required Government Indicia e.g. California Driver’s License or ID, due to reduced or delayed agency services and absences will be evaluated on a case by case basis where the link to the delay can be tied to the COVID-19 emergency.

Veterans Post-9/11 GI Bill Benefits

Student Veterans will continue to receive their GI Bill benefits under S. 3503, which President Trump signed into law March 21.  The law enables VA to continue providing the same level of education benefits to students having to take courses online due to the coronavirus (COVID-19) outbreak.  The law gives VA temporary authority to continue GI Bill payments uninterrupted in the event of national emergencies. This allows for continued payment of benefits even if the program has changed from resident training to online training.  Students receiving GI Bill benefits are not required to take any action.