Graduation

Information regarding graduation, including degree requirements, honors, and diplomas can be found in the catalog. 

More information about Honors at Graduation can be found on our honors page at registrar.ucmerced.edu/honors

More information about commencement can be found on the commencement website.

The information below is provided to help students navigate the graduation process. 

Graduation Application

Coursework Completed at Another Institution

Incomplete Grades and Graduation

Degree Conferral

Diplomas

Final Official Transcripts

Graduation Application

Students can view their submitted Graduation Applications through MyStudentRecord, then Undergraduate Graduation Application, and then the View Graduation Application link on the bottom of the page. 

Graduation Application Deadlines:
Fall Graduation Filing Period: February 16 - September 15 (deadline)
Spring Graduation Filing Period: September 16 - February 15 (deadline)
Summer Graduation Filing Period: September 16 - June 15 (deadline)
 
The mandatory $30.00 Graduation Application fee supports the purchase of your diploma, diploma cover, and diploma mailing. This fee cannot be waived. 

 

After your final semester has begun, according to the term you elected on your graduation application, your advisor will begin to review your audit record to ensure your final degree requirements are in progress and will be met upon successful completion of your coursework. Once this preliminary review is complete, you will be notified by your advisor or the Office of the Registrar as to the status of your graduation application. After final grades are received for your last term, the Office of the Registrar will begin the final review.

If you did not successfully complete a course in your final semester you will need to refile for another term. For example, if you planned to graduate in spring but did not successfully meet the requirements for your degree and want to take a summer course and switch to summer, simply use this form to notify the Office of the Registrar. Depending on the term you originally filed your Graduation Application for, you may run into barriers when trying to register for any following term. Only after you use this form to notify the Office of the Registrar will you be allowed to register for classes.

If you wish to change your candidacy from one term to another, use this form to contact the Office of the Registrar as soon as possible through email. 

It is not possible to change or declare a major/concentration/minor after you have filed to graduate. In fact, except under unusual circumstances, no changes of major/concentration/minor are permitted after a student has attained senior standing (90 units). However, a removal of a previously declared minor is allowed. To remove a minor, email registrar@ucmerced.edu and indicate you would like to remove your minor. 

Coursework Completed at Another Institution and Graduation

If you plan on taking a course outside of UC Merced in your final semester, there are a few details you should be aware of. Any time you take courses at another institution it is important to first talk with your advisor to make sure the courses are transferrable and will meet your outstanding requirements. Final official transcripts should be received no later than the deadlines listed below. Failure to do so will result in your need to re-file for a later term. 

Spring - June 15th
Summer - September 15th
Fall - February 15th 
 
For example, if you are taking your last course at Merced College this summer and have filed your Graduation Application for summer, then the Office of the Registrar needs your final Merced College transcripts no later than September 15.

 

Incomplete Grades and Graduation

If you have an incomplete 'I' grade on your record and it is for a course that is required for your degree, your degree cannot be conferred until that course is successfully completed (according to your Graduation Application clearance). If the course is not successfully completed and the grade is not updated by the deadlines listed below, you will be required to re-file a Graduation Application for a later term. 

Spring - June 15th
Summer - September 15th
Fall - February 15th 
 
For example, if you have an 'I' grade assigned for this spring semester, the final grade would need to be updated on your unofficial transcript by June 15.

If you have an incomplete 'I' grade on your record and it is for a course that is not required for your degree, your degree will be conferred. As an exception to the normal incomplete 'I' grade policy, the grade will not be converted to an F, NP, or U. However, you still have the option of removing the 'I' grade but have to do so within one year.

More information about incomplete grades can be found here.

Degree Conferral

Your unofficial transcript, viewable at MyStudentRecord, will show your degree conferral. Degrees are normally conferred 8-10 weeks after the end of the term. Once your degree is conferred, your official transcript is the most authoritative way to show your degree conferral. 

Diplomas

The only variation allowed to your name on your diploma is full middle name or middle initial. Students are also allowed to include or exclude prefix or suffix. No other variations are allowed. Other variations, such as changes to first or last name, or the spelling of your first, middle, or last name require a formal name change. More information about the Name Change process and the documentation required can be found here. Although your diploma does not serve in an official function to verify degree completion, it may be used for official purposes by other entities. 

Diplomas are not distributed at commencement. Your diploma will be mailed to you 3-4 months after you have completed your final degree requirements. It will be mailed to your mailing address on file with UC Merced. It is important that you keep all addresses up to date with the University even after you graduate. To update your address, log into my.ucmerced.edu and select MyPersonalInformation.

Diplomas are mailed to students' mailing addresses on file at the time the diplomas are ordered. However, your diploma will be mailed instead to UC Merced and held until all outstanding student account balances have been resolved and all loan/financial aid exit interviews are complete. If your diploma was lost or destroyed, please email registrar@ucmerced.edu to initiate the reorder process.   

To ensure you receive your diploma within the 3-4 month time frame verify you do not have any holds on your account. Any outstanding student account balance must be resolved and all loan/financial aid exit interviews must be completed before your diploma or transcript will be released.

A diploma is document that testifies you successfully completed your degree. It is usually displayed for personal or business use to recognize your achievement. Your diploma will display your major and honors (if earned).

Final Official Transcripts

Information about how to obtain unofficial and order official transcripts can be found here. If you want your FINAL transcripts you need to make sure you elect one of the following options.

1. Before requesting your transcript you could verify your degree conferral. Your unofficial transcript, viewable at MyStudentRecord, will show your degree conferral. Degrees are normally conferred within eight weeks after the end of the term. Once your degree is conferred, your official transcript can be requested to prove you have earned a degree from UC Merced.

2. Through the National Student Clearinghouse you can elect to hold the transcript request until the degree is posted. When this option is selected, your transcript request will be held until all Graduation Applications for the term are reviewed and degrees conferred.  

An official transcript is the most authoritative way to show your degree conferral and is a copy of your permanent academic record. Your final transcript will display your degree, major, concentration, minor, honors, grades, and degree conferral date (where applicable). In extreme situations, you can request a statement of completion that can verify you have applied to graduate or have graduated.