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Fall 2023 End of Term Information

This page includes an anticipated schedule of academic events for the Fall 2023 semester and information for self-service resources.  

Note* This page is subject to updates. 

Please contact us at registrar@ucmerced.edu or by phone at 209.228.7178 if you have any questions. Note that responses may be delayed to email and voicemail during the high volume end of the term period and throughout the campus winter closure.

Information for Instructors      Information for Students


Important Dates

Tuesday, December 19- Final grades due by noon.

Thursday, December 21 - Fall 2023 degree conferral begins.

Thursday, December 21 - Fall 2023 term GPA, updated cumulative GPA, and Academic Standing available.

Thursday, December 21 - Notifications to students in poor standing sent.

Wednesday, January 3- Subject to Dismissal Academic Standing Appeal Deadline


Instructors

Grade Changes - Make changes to submitted grades in CatCourses up to the deadline of Tuesday, December 19 at noon. After the grade submission deadline, use the grade change e-form. Your student will receive an e-mail confirmation once the change is processed. 


Students

GPAs and Academic Standing - Your initial GPA will be available for review after the Office of the Registrar releases submitted grades to transcripts. Keep in mind that final GPAs and academic standings may not be available until a later date. Listed below are processes that impact final GPAs.
 
Course Repeats - Course repetition exclusions will be applied to academic records before academic standing is calculated. More information about course repetition is available in the University Catalog.  
 
Grade Changes - Contact your course instructor if the grade on your unofficial transcript for the term is incorrect. You will receive an e-mail confirmation if a grade change is applied to your student record.
 
Grade not reported - If a final grade was not reported for a course, the student record will show an NR (not reported) notation or be blank. NR notations do not influence the GPA. 
 
Academic standing - Students who are subject to academic dismissal or placed on academic probation will be sent an e-mail notification on Thursday, December 21. Please review the e-mail notification carefully and review the information below to ensure that you do not miss this important message. 
 

Notification E-mails - Outlook's Focused Inbox and Clutter features may keep important academic standing messages from arriving in your UC Merced Inbox folder. Use the information below to search for this notification. 

E-mail Subject Lines: Search ALL FOLDERS for the subject lines below.

"Academic Standing: Academic Probation"   
"Academic Standing: Academic Dismissal"
"Academic Standing: Subject to Academic Dismissal" 

From: E-mail senders vary by Academic School. Search ALL FOLDERS for e-mails from the following e-mail addresses based on your major.

Undeclared students: bac@ucmerced.edu
SSHA students: ssha.advising@ucmerced.edu
SOE students: lzubke@ucmerced.edu 
SNS students: nsstudentservices@ucmerced.edu 

Transcripts and Verifications 

Official Transcripts -  Orders with the processing option of "hold for grades" will begin to be processed on Wednesday, January 3. You may opt-in to transcript status messages during the order process or you may check your status on this site - have your order number and the e-mail address you used for the order ready. See the degree conferral section below for the timeline related to "hold for degree" orders.

Unofficial Transcripts - Your unofficial transcript will remain available for your review 24/7 through My Student Record. Keep in mind the multiple end-of-term processes that may have an influence on your GPA or academic standing. 

Verifications - To confirm your registration for spring 2024 we encourage you to use the web option available through your portal (Select 'My Student Record;' and 'Access National Student Clearinghouse for Enrollment Verifications.) or use your unofficial transcript. 

Fall 2023 Degree Conferral

Degree conferral for fall 2023 candidates will begin in December after the final GPA calculation is complete. More information about the degree conferral and diploma timeline is available here: registrar.ucmerced.edu/policies/graduation

Transcript orders with "hold for degree" selected as the processing option will be produced within 1-2 business days of degree conferral.