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Drop for Non-Payment

What Is It?

UC Merced's Drop for Non-Payment procedure is the administrative process by which students are disenrolled from classes when they do not pay their account balance owed to the university for an academic term.

Why Do We Do It?

The procedure is rooted in the university’s broader commitment to the concept of Student Success, consisting of "a collaboration and shared responsibility among students, faculty, staff, and administration." It is intended to ensure students are successful in fulfilling their financial obligation to the university, which in turn frees them to succeed in their educational journey. It does this by providing 1) clear and reasonable payment requirements and timelines, 2) personalized communication campaigns, 3) staff assistance in navigating complex decisions, and 4) safeguards against the incurring of unnecessary debt. 

Guiding Principles

The Drop for Non-Payment process is guided by the following principles:

  • Transparency
  • Dynamic Communication 
  • Student-Centered Timeline 
  • Responsibility for the Total Bill
  • Individuality
  • Minimal Administrative Workload
  • Nimbleness

Read the full text of the Drop for Non-Payment Philosophy and Principles statement here.

Summer 2019 Process Timeline

May 15 and 20 Student Business Services (SBS) sends payment reminder emails, includes text message opt-in
May 21 Summer Payment Deadline for Sessions A, B, C, and D (end of day, 11:59pm)
May 22 Registrar's Office sends final reminder email/text to students with outstanding bills
May 23 Registrar's Office drops any remaining unpaid students from Session A, B, C, and D classes, and places registration holds on accounts for Sessions A and D; SBS posts late fees on accounts
June 10 and 14 Student Business Services (SBS) sends payment reminder emails, includes text message opt-in
June 17* Summer Payment Deadline for additional Session B and C registrations (end of day, 11:59pm)
June 18 Registrar's Office sends final reminder email/text to Session B and C students with outstanding bills; SBS posts late fees on accounts
July 23 SBS places Accounts Receivable holds on all upaid accounts for Sessions B and C (Note: the hold prevents all future registration transactions until account resolved)

*There will be no additional drop for Session B and C courses after the June 17 payment deadline. Thus you should not rely on the drop for non-payment process to be disenrolled from courses you no longer wish to take. It is your responsibility to drop classes by the posted deadlines to receive 100% refund of your course fees.   

How to Avoid Being Dropped

Here are your options:

  1. Make a Payment

    • Online: In your UCM Student Portal, click on the myBill link, then select "Make a Payment." Pay with electronic check (using bank account information) or credit card

    • In Person: Pay with cash or check at the Campus Cashiering walk-up window in the Kolligian Library lobby 

  2. Enroll in the Deferred Payment Plan (DPP) and Pay the First Installment

  • If your account balance exceeds $500, enroll in DPP via MyBill. As part of the enrollment process, you will be required to pay the first DPP installment (25% of the overall balance) plus the $40 DPP participation fee. Prior term balance must be paid in full to be eligible for enrollment. See Deferred Payment Plan and Fee Deadlines for more information
  • DPP is not available for Summer terms 
  1. Check the Status of Your Financial Aid
  • If your authorized aid is less than expected, review your checklist to ensure you have completed all Financial Aid requirements. Contact the Students First Center for assistance only after reviewing your checklist and completing any outstanding items 

Start off the next semester stress-free! We strongly recommend that you ensure your financial arrangements are in order for the upcoming semester before leaving campus for winter and summer breaks.

Videos to Help You

Video: How to Navigate myBill

Video: The Deferred Payment Plan

What to Do If You Have Been Dropped

  • Don't delay - Take action right away
  • To remove the registration hold, arrange payment, and re-register for classes, contact the Students First Center (SFC):
    • In Person: Walk-up window in the Kolligian Library lobby (Use the Web Check-in feature instead of standing in line)
    • Phone: 209-228-7178
    • Email: Use the Contact Us form
  • Keep in mind SFC response times can be longer than usual during peak periods at the start of term
  • If you have been dropped for non-payment and no longer plan to attend UC Merced for the semester in question, you must still complete the process of applying for an Educational Leave or withdrawing from the university. If no action is taken, your student record will be deactivated after the Add/Drop deadline for the term and you will be required to complete the Reinstatement process to enroll in future semesters.       

FAQs

What charges make up my Total Bill and are included in the drop criteria?

The Total Bill is a comprehensive summary of all charges for the term posted to your student account by the fee payment deadline. These charges generally include (but are not limited to) tuition, registration fees, housing, health insurance, Orientation fees, bookstore purchases, and course material fees. 

If I'm dropped for non-payment, will all my fees be reversed?

You can expect to receive a 100% reversal on all charges related to tuition and registration fees for a term. Fee reversals for Housing, Health Insurance, and other services follow separate criteria. Contact each office directly for more information on their practices.     

How do I know if I have enough Financial Aid?

The Office of Financial Aid has created the Undergraduate Direct Costs Worksheet in order for you to calculate your estimated direct costs. Note: this worksheet calculates an estimation only.

Do I keep my spot in classes after being dropped for non-payment?

No, your course registrations are canceled entirely, and the seats are made available to other students. After arranging payment and clearing your registration hold, you will need to register from scratch, depending on course availability at that time.