Types and locations of major student records maintained by the campus are listed in the following table.
| Location of Record | Type of Record | Responsible Official |
|---|---|---|
| Academic Personnel Office | Employment and student conduct records | Assistant Vice Provost for Academic Personnel |
| Admissions and Outreach | Admission records | Director, Admissions |
| Auxiliaries-Housing |
Housing records |
Director, Housing |
| Bright Success Center | Academic advancement services | Director, Bright Success Center |
| Chancellor's Office | Complaint records | Chancellor |
| Counseling and Psychological Services | Mental health records | Director, Counseling and Psychological Services |
| Dean of Students | Academic/business records | Dean of Students |
| Environmental Health and Safety | Ergonomics records | Director, Environmental Health and Safety |
| Extension | Extension student records | Director, Extension |
| Financial Aid | Financial Aid records | Director, Financial Aid |
| Graduate Studies | Graduate student records | Vice Provost and Dean of Graduate Education |
| International Affairs | International student and study abroad records | Director, International Affairs |
| Office for the Prevention of Harassment and Discrimination | Title IX and Title VII complaint and investigation records | Director, Office for the Prevention of Harassment and Discrimination |
| Office of Leadership, Service and Career | Career center records | Director, Office of Leadership, Service and Career |
| Office of the Registrar |
Academic, veteran, and residency records |
University Registrar |
| Residence Education | Resident education | Director, Residence Education |
| Schools (SSHA, SNS, SOE) and Bobcat Advising Center | Advising records | Dependent on School and class |
| Student Accessibility Services | Disability and accommodation records | Coordinator, Disability Services |
| Student Billing Services | Financial records | Director, Student Billing Services |
| Transportation and Parking Services | Parking records | Director, Transportation and Parking Services |
| UCM Payroll Services | Student employment records | Director, Payroll Services |
