Forms and Processing Times

Undergraduate ONLY

Major Change Form

****Updated Electronic Form

Undergraduate students, want to change your major?   Read this first.  Complete the electronic form, it will be routed automatically for approval.  You will receive an email confirmation after you submit your request and once the form is approved or denied.

**If you are not active for the semester, you are unable to submit the electronic Major Change Form, contact registrar@ucmerced.edu for assistance.

**Graduate students who want to change their major need to contact the Graduate Division  

Minor Change Form

***Updated Electronic Form

Want to declare a minor?  Need to drop a minor?  Read this first.  Complete the electronic form, it will be routed automatically for approval.  You will receive an email confirmation after you submit your request and once the form is approved or denied.

**If you are not active for the semester, you are unable to submit the electronic Minor Change Form, contact registrar@ucmerced.edu for assistance

Multiple Major Packet

Students requesting to declare multiple majors should complete the entire required packet and submit it to their primary advisor. You will receive an e-mail when a decision has been made and approved forms will be submitted to the Registrar's Office for processing. Read this first.

Complete this form if you are a faculty member who wishes to assign an incomplete grade to a student. Obtain student's signature and return to the Office of the Registrar before the conclusion of the final examination period. More information about this process can be found here.

Grade Change

Grade Mode Change

Complete this application to request a P/NP or S/U grade.

Deadline: First year, non-transfer undergraduate students can submit request through the end of instruction for the first semester.  All other undergraduate and graduate students can submit through the Add/Drop deadline. 

You can find detailed information about grade mode changes here. 

Graduation Application

Complete this application if you expect to finish work for your degree by the end of the semester and wish to apply to graduate. More information about graduation can be found here.

Graduation Refile

***Updated Electronic Form

Leaving UC Merced

***Updated Electronic Form. The new Leaving UC Merced form used to be called the Educational Leave form and Cancellation/Withdraw form.

Use this form to initiate the process of leaving UC Merced. Factors like timing in the semester, circumstances surrounding your leave, and whether you plan on returning will determine the process used. This form will automatically help you determine which type of leave is right for you.  If you are thinking about leaving UC Merced, read this first. 

NOTE: The effective date for determining a fee reversal is the date a Leaving UC Merced form is submitted, see the fee reversal schedule in the University Catalog.

Navigation Path: University Catalog > Fees and Expenses Page > Fee Reversal Schedule.

Name_Change (Legal)

Late Course Add Form (Requisite Met)

***Updated Electronic Form

Complete this form if you are trying to add a course after the 5th day of instruction and simply need the instructor's permission to add.  Before the 5th day of instruction, you can add directly in MyRegistration. Use this Add/Drop schedule to know the last day to add or drop a course. More information about Add/Drop policies can be found here.

This form may be submitted electronically but course space availability cannot be guaranteed. 

**Students must contact the instructor of the course before submitting a Late Add Request.

NOTE: Instructors may elect to exclude specific course sections from receiving override requests. When this is the case, you will receive a message while attempting to complete the form that reads “the instructor is no longer accepting late course add forms for this course.” 

Course Withdrawal

***Updated Electronic Form

Independent Study

***Updated Electronic Form

Part-Time Status

Undergraduate ONLY

***Updated Electronic Form

The Undergraduate Part-Time form is only available during the Add/Drop period, if you must access the form outside of this time period, contact the Office of the Registrar.  More information about part-time status can be found here. 

**Graduate Part-time Form can be found here.

Requisite Override Enrollment

***Updated Electronic Form

Complete this form to seek Instructor approval to add into a course where instructor approval is required or in which you do not meet the designated requisite(s) for the course. Requisites include course prerequisites or corequisites and major or class-level restrictions. The request is electronic, you will receive email confirmations throughout the process.  If approved, you will be given an instructor override so you can register for the course. 

 Use this Add/Drop schedule to know the last day to add or drop a course. More information about Add/Drop policies can be found here.

NOTE: Instructors may elect to exclude specific course sections from receiving override requests. When this is the case, you will receive a message while attempting to complete the form that reads “the instructor is no longer accepting Requisite Override Enrollment forms for this course.” 

Time Conflict Override Enrollment

***Updated Electronic Form

Complete this electronic form if you have a time conflict in your class or final exam schedule that you would like overridden. The electronic form will be routed to both instructors for approval.  If approved, you will receive an email with instructor's permission so you can register for the course. 

Make sure you follow the add/drop deadlines.

NOTE: Instructors may elect to exclude specific course sections from receiving override requests. When this is the case, you will receive a message while attempting to complete the form that reads “the instructor is no longer accepting Time Conflict Override Enrollment forms for this course.” 

Use this worksheet to be sure that you are ready for the registration process. More information about course registration is available here. 

1 to 2 business days for processing when there are no holds. Multiple delivery methods are available.

E-mail notification when ready for pick-up

The Office of the Registrar evaluates transfer credit for continuing, readmitted, and graduating students. Transfer credit management for new 2023 term year students is maintained by the Office of Admissions. Before sending an official transcript, review the information here. Graduating students, review the information here. 

Transfer credit processing is prioritized within the first 4 weeks of a fall or spring semester for continuing students as well as before registration access periods are assigned. If you recently submitted a transcript and need a transfer course to fulfill a prerequisite for course registration, please notify your academic advisor. 

You may receive an e-mail from our office confirming receipt of your transcript. This does not indicate that your transfer credit has been applied to your student record. We send this acknowledgment email during high-volume times.

Academic Reentry Application

(formerly called Reinstatement Application)

E-mail/Phone Call
We recommend using self-service resources such as the GPA calculator, Registration Help Site, the Catalog, and MyDegreePath when possible and by utilizing the Students First Center chat feature (bottom right of the page) to speak directly with a staff member during operation hours. 

Office of the Registrar contact information is available here. Students, it is recommended that you contact the Registrar's Office from your authenticated UC Merced e-mail address and include your student ID number.

Referred cases started with the Students First Center will receive a reply in the same timeline.