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Forms and Processing Times

The processing times below represent normal processing. Processing time is subject to change throughout the academic year and increases during peak times such as the beginning or end of a term. Processing begins once a form is received by the Office of the Registrar with all the required fields of a form complete and all eligibility requirements, that may apply, are satisfied. Read the instructions for the form carefully to avoid the submission of an incomplete form. 

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Curriculum Update Forms
Grade Forms
Graduation Forms
Leaving UC Merced Form
Personal Information Update Forms
Registration and Enrollment Forms
Special Program Forms
Student Record Requests
Other Forms and Services
 

***IMPORTANT UPDATES - ELECTRONIC FORM SUBMISSION***

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Google Chrome: 57 and newer  Mozilla Firefox: 52 and newer Microsoft Internet Explorer: 11
Microsoft Edge: EdgeHTML 14 and newer Mozilla Firefox: ESR 52 Apple Safari: 9.1.x, 10.0.x, 10.1.x, 11.0.x, 11.1.x

 

Curriculum Updates

Updates to student majors and minors are prioritized within the first 3 weeks of the fall and spring semesters.
    Processing Time Where can I confirm?

Undergraduate ONLY

Major Change Form

****Updated Electronic Form

 

 

Undergraduate students, want to change your major?   Read this first.  Complete the electronic form, it will be routed automatically for approval.  You will receive an email confirmation after you submit your request and once the form is approved or denied.

**If you are not active for the semester, you are unable to submit the electronic Major Change Form, contact registrar@ucmerced.edu for assistance.

**Graduate students who want to change their major need to contact the Graduate Division  

7 business days after the add/drop deadline MyDegreePath and MyStudentRecord

Minor Change Form

***Updated Electronic Form

Want to declare a minor?  Need to drop a minor?  Read this first.  Complete the electronic form, it will be routed automatically for approval.  You will receive an email confirmation after you submit your request and once the form is approved or denied.

**If you are not active for the semester, you are unable to submit the electronic Minor Change Form, contact registrar@ucmerced.edu for assistance

7 business days after the add/drop deadline MyDegreePath and MyStudentRecord

Multiple Major Packet

Students requesting to declare multiple majors should complete the entire required packet and submit it to their primary advisor. You will receive an e-mail when a decision has been made and approved forms will be submitted to the Registrar's Office for processing. Read this first.

7 business days after the add/drop deadline  MyDegreePath and MyStudentRecord

Grades

Grade updates are given continuous processing priority throughout the year. Peak times for grade updates occur after the final grade deadline for a term.
    Processing Time Where can I confirm?
Incomplete Grade Form

Complete this form if you are a faculty member who wishes to assign an incomplete grade to a student. Obtain student's signature and return to the Office of the Registrar before the conclusion of the final examination period. More information about this process can be found here.

1 to 2 business days MyDegreePath or MyStudentRecord

Grade Change

Instructors of record may change a student's grade when a clerical or procedural error has occurred. Grade change methods are available here. 1 to 2 business days Students may confirm on MyStudentRecord. Instructors may confirm using BLink.

Grade Mode Change

 

Complete this application to request a P/NP or S/U grade.

Deadline: First year, non-transfer undergraduate students can submit request through the end of instruction for the first semester.  All other undergraduate and graduate students can submit through the Add/Drop deadline. 

You can find detailed information about grade mode changes here

1-2 business days May confirm on 'Student Detail Schedule' in MyRegistration
Mid-semester and Final Grades Instructors may submit mid-semester and final grades to the Registrar's Office using CatCourses up to the deadline during an open grading period. Grade deadlines are available here.  1 business day from the associated grade deadline Students may review submitted mid-semester and final grades after 5 P.M. on a grade deadline day on MyStudentRecord.

Graduation

The process of completing the graduation application and satisfying all degree requirements for conferral.
    Processing Time Where can I confirm?

Graduation Application

Complete this application if you expect to finish work for your degree by the end of the semester and wish to apply to graduate. More information about graduation can be found here.

Upon Submission MyStudentRecord Graduation Application

Graduation Refile

***Updated Electronic Form

Students who do not finish their degree requirements in the term in which they have already applied to graduate need to complete this form. 1 to 5 business days MyStudentRecord Graduation Application
Degree Conferral The administrative process for awarding degrees and assigning conferral dates for students who have satisfied degree requirements. Once your degree is conferred, your official transcript is the most authoritative way to show your degree conferral.  8 to 10 weeks from the end of the term Unofficial Transcript

Leaving UC Merced

Students who do not intend to enroll in a fall or spring semester may submit a Leaving UC Merced form. More information about leaving UC Merced is available here.
    Processing Time Where can I confirm?

Leaving UC Merced

***Updated Electronic Form. The new Leaving UC Merced form used to be called the Educational Leave form and Cancellation/Withdraw form.

Use this form to initiate the process of leaving UC Merced. Factors like timing in the semester, circumstances surrounding your leave, and whether you plan on returning will determine the process used. This form will automatically help you determine which type of leave is right for you.  If you are thinking about leaving UC Merced, read this first

NOTE: The effective date for determining a fee reversal is the date a Leaving UC Merced form is submitted, see the fee reversal schedule in the University Catalog.

Navigation Path: University Catalog > Fees and Expenses Page > Fee Reversal Schedule.

3 to 5 business days for students registered in courses E-mail notification
 

 

   

Personal Information

Continuing students may update personal information using the resources below. New students, in their first semester at UC Merced, must submit personal information changes through the UC Application Manager. Alumni should use the Alumni site for address updates. 
    Processing Time Where can I confirm?
Address Change Use this form to change your address. All addresses can be updated via MyPersonalInformation. More information about address changes can be found here. 24 hours when updated through MyPersonalInformation. 5 to 7 business days for the form. MyPersonalInformation

Name_Change (Legal)

Complete this form and include supporting documentation if you wish to change your legal name in university records. More information about name changes can be found here. 1 to 3 business days E-mail notification
Name Change (Lived) Your Lived Name is the name displayed in UC Merced systems and online resources. Your lived name provides you with the ability to reflect an online identity consistent with how you name yourself in the real world. A Lived Name is not your legal name. To update your preferred name review the information here 24 hours for continuing students MyBioDemographics

Registration and Enrollment

Many registration transactions may be completed online through MyRegistration. Pertinent registration dates and deadlines are available here.
    Processing Time Where can I confirm?

Late Course Add Form (Requisite Met)

***Updated Electronic Form

 

Complete this form if you are trying to add a course after the 5th day of instruction and simply need the instructor's permission to add.  Before the 5th day of instruction, you can add directly in MyRegistration. Use this Add/Drop schedule to know the last day to add or drop a course. More information about Add/Drop policies can be found here.

This form may be submitted electronically but course space availability cannot be guaranteed. 

**Students must contact the instructor of the course before submitting a Late Add Request.

Upon submission when in-person, 2 business days other (email/mail/fax). Note - email volume may impact this normal processing time. MyRegistration

Course Withdrawal

***Updated Electronic Form

Complete this form to withdraw from a course after the third week of instruction, but before the eleventh week.  The form will be routed automatically to your instructor and Dean for approval.  You will be automatically notified when your request is finalized and either approved or denied.  Use this Add/Drop schedule to know the last day to add or drop a course. More information about course withdrawal policies can be found here. Within 10 business days from the course withdrawal deadline. Unofficial Transcript and MyRegistration
Graduate to take Undergraduate Course This form is used when a graduate student wants to take an undergraduate-level course. Make sure to fill this form out completely, obtain the required signatures, and return it to the Students First Center during the first three weeks of the semester. Upon submission when in-person, 2 business days other (email/mail/fax). Note - email volume may impact this normal processing time. MyRegistration

Independent Study

***Updated Electronic Form

Complete this form if you wish to enroll in Directed Group Study, Directed Independent Study, or Research.  The form will be routed automatically to your instructor and Dean for approval.  You will be automatically notified when your request is finalized and either approved or denied. Use this Add/Drop schedule to know the last day to add or drop. Review the Student Guide for step-by-step instructions on submitting an Independent Study form. 3 to 5 business days or by add/drop deadline MyRegistration

Part-Time Status

Undergraduate ONLY

***Updated Electronic Form

The Undergraduate Part-Time form is only available during the Add/Drop period, if you must access the form outside of this time period, contact the Office of the Registrar.  More information about part-time status can be found here

**Graduate Part-time Form can be found here.

1 to 3 business days  E-mail notification

Requisite Override Enrollment

***Updated Electronic Form

Complete this form to seek Instructor approval to add into a course where instructor approval is required or in which you do not meet the designated requisite(s) for the course. Requisites include course prerequisites or corequisites and major or class-level restrictions. The request is electronic, you will receive email confirmations throughout the process.  If approved, you will be given an instructor override so you can register for the course. 

 Use this Add/Drop schedule to know the last day to add or drop a course. More information about Add/Drop policies can be found here.

Upon instructor approval and student registration. MyRegistration
Subsequent Repeat Do you need to attempt a course a third time? Use this form to seek approval from the School that offers the course you wish to repeat. More information about the repeat policy can be found here. Processing varies by School, consult with an academic advisor. E-mail notification

Time Conflict Override Enrollment

***Updated Electronic Form

Complete this electronic form if you have a time conflict in your class or final exam schedule that you would like overridden. The electronic form will be routed to both instructors for approval.  If approved, you will receive an email with instructor's permission so you can register for the course. 

Make sure you follow the add/drop deadlines.

Upon submission when in-person, 2 business days other (email/mail/fax). Note - email volume may impact this normal processing time. MyRegistration
Undergraduate to take a Graduate Level Course This form is used when an undergraduate student wants to take a graduate-level course. Make sure to fill out this form completely, obtain the required signatures, and return it to the Students First Center during the first three weeks of the semester. Upon submission when in-person, 2 business days other (email/mail/fax). Note - email volume may impact this normal processing time. MyRegistration
Registration Checklist

Use this worksheet to be sure that you are ready for the registration process. More information about course registration is available here

Register online during your assigned access period  

Special Programs

Qualified students may participate in special enrollment programs. Review the associated eligibility requirements, information, and deadlines related to each program by using the resources below. School approval is required for participation in each program.
    Processing Time Where can I confirm?
Intercampus Exchange Program (Graduate Students) Want to take one course at another UC? More information about this program can be found here. Sent to host UC within 2 to 3 business days E-mail notification
Intercampus Visitor Program (Undergraduate Students) Want to attend another UC for one term? More information about this program can be found here. Sent to host UC within 2 to 3 business days E-mail notification
Intersegmental Cross-Enrollment This is the application for the ICE program. If you are a UC Merced student and want to take courses at Merced College, take this form to your advisor. Other FAQs can be accessed here. UCM students should submit this form after registering for 12 units. If not registered full-time the form will be returned.  Week after priority registration at UCM or 5 to 7 business days from receipt (UCM students); 1 to 3 business days for incoming students (Merced College students) E-mail notification
Simultaneous Enrollment  Want to take one course at another UC? More information about this program can be found here. Sent to host UC within 2 to 3 business days E-mail notification

Student Record Requests

Free enrollment verifications and unofficial transcripts are available on-demand through the student portal. Student Record Requests are processed continuously throughout the year with peak periods at the start and end of term
    Processing Time Where can I confirm?
Official Transcripts Review your unofficial transcript on MyStudentRecord. Order your official transcript through your portal. Ordering information is available here

1 to 2 business days for processing when there are no holds. Multiple delivery methods are available.

Text, E-mail, or NSC site.
Verification Complete this form to request a verification. More information about this process can be found here. See the request form for details.

E-mail notification when ready for pick-up

Verification-Financial Aid For a verification of enrollment to include financial aid information, use this form. More information about this process can be found here See the request form for details. See the request form for details
Organization Verification Request Used by staff or faculty who wish to verify the grade and/or academic standing information for a group of students. Permission from the student to release the record must also be attached 3 to 5 business days E-mail notification
Student Organization, Club, Greek or Non-Sanctioned Sports Team Enrollment Data Request Are you a Greek or Student Organization or a Non-Sanctioned Sports Team that needs to verify the information of your student members? This is the form for you. Find more information here. 3 to 5 business days E-mail notification
Student Record Confidentiality Update Complete this form if you would like to make your student record confidential. Make sure you read and understand the Family Educational Rights and Privacy Act (FERPA). More information about FERPA can be found here.    
FERPA Request to Review Student Record Complete this form if you would like to make a formal request to review your student record under FERPA. Make sure you read and understand the Family Educational Rights and Privacy Act (FERPA). More information about FERPA can be found here. Not more than 45 calendar days. E-mail notification
FERPA Request to Amend Student Record Complete this form if you would like to make a formal request to amend your student record under FERPA. Make sure you read and understand the Family Educational Rights and Privacy Act (FERPA). More information about FERPA can be found here.   E-mail notification

Other

Additional forms and services.
    Processing Time Where can I confirm?
Continuing Student Transfer Credit

The Office of the Registrar evaluates transfer credit for continuing, readmitted, and graduating students. Transfer credit management for new 2023 term year students is maintained by the Office of Admissions. Before sending an official transcript, review the information here. Graduating students, review the information here. 

Transfer credit processing is prioritized within the first 4 weeks of a fall or spring semester for continuing students as well as before registration access periods are assigned. If you recently submitted a transcript and need a transfer course to fulfill a prerequisite for course registration, please notify your academic advisor. 

You may receive an e-mail from our office confirming receipt of your transcript. This does not indicate that your transfer credit has been applied to your student record. We send this acknowledgment email during high-volume times.

4 to 8 weeks
 
Unofficial Transcript of MyDegreePath
Credit by Exam Think you have what it takes to test out of a course? Find out more information about Credit by Exam here. 5 to 7 business days Unofficial Transcript
Petition of Academic Policy Complete this form to request an exception to academic policy. Include supporting documentation for review. More information about the petition process can be found here. 4 weeks for petition review. If approved, 3 to 7 business days for processing.  See the confirmation information for the form that was submitted.

Academic Reentry Application

(formerly called Reinstatement Application)

Complete this form if you are a former UC Merced student who would like to request to reenter the University. More information about returning to UC Merced can be found here. 4 to 5 weeks after the deadline E-mail notifications
Room Reservations The Office of the Registrar schedules room reservations for instructional/academic spaces in multiple main campus buildings. Room reservations must be submitted and processed through the Astra Scheduling System. Room reservation information is available here 2 business days to 2 weeks E-mail notification
Statement of Legal Residence Information about the Statement of Legal Residence is available here. See Announcements on Registrar's homepage E-mail notifications
AB540 Application Complete and sign the AB540 application to request an exemption from Nonresident Supplemental Tuition charged to nonresident students. Application and information is available here. Reviewed after final high school transcripts are received. E-mail notification

E-mail/Phone Call
We recommend using self-service resources such as the GPA calculator, Registration Help Site, the Catalog, and MyDegreePath when possible and by utilizing the Students First Center chat feature (bottom right of the page) to speak directly with a staff member during operation hours. 

Office of the Registrar contact information is available here. Students, it is recommended that you contact the Registrar's Office from your authenticated UC Merced e-mail address and include your student ID number.

Referred cases started with the Students First Center will receive a reply in the same timeline.

3 to 7 business days for a reply  
Other Graduate Studies Forms Forms specific to Graduate Studies can be found here